DEPARTMENT/COUNTRY PROGRAM DESCRIPTION/MISSION The overall goal of ARC’s program in Rwanda is to ensure the prevention, early detection and resolution of public health problems and the provision of adequate health care, water, sanitation, shelter and other infrastructures for the displaced refugee population from eastern DRC living in refugee camps located in Byumba (Gihembe camp), Kibuye (Kiziba camp), and Gituza (Nyabiheke camp), Rwanda.
PRIMARY PURPOSE OF POSITION Responsible for overall management of ARC programs in Rwanda and for coordination with other ARC programs in the region. This position is based in Kigali.
MAJOR AREAS OF ACCOUNTABILITY PRIMARY DUTIES/RESPONSIBILITIES
Program Development Assess current and potential needs of refugee and other vulnerable populations in the program areas of income generation, primary health care and other sectors as appropriate. Design new community-based initiatives that respond to the evolving needs of the beneficiary population. Identify new programs in the area and region and prepare assessment missions and reports and develop new projects as need and resources dictate. Develop new proposals and seek funding support from relevant donors and follow-up on proposals as required. Direct fundraising activities under supervision of ARC/HQ. Represent ARC with donors, the host government, international and national organizations. Liaise and promote cooperation with other agencies and governmental entities. Participate in inter-agency and governmental meetings as required.
Program Management Oversee all aspects of the programs, which includes: addressing current needs of the refugee and returnee populations; assessing future requirements and opportunities which would help refugees and displaced populations return home, and developing plans for current and potential programs, assuring effective coordination of all parties involved. Make program modifications and/or additions as appropriate. Ensure proper monitoring and evaluation of program activities. Coordinate all aspects of programming with other ARC programs and initiatives as appropriate.
Administration Liaison with headquarters and ensure headquarters policies and plans are carried out. Maintain frequent communications with headquarters. Monitor the security situation and ensure security protocols and procedures are followed. Communicate and oversee the establishment and implementation of program objectives, activities, evaluations, and assessments. Ensure proper maintenance of procurement and inventory systems consistent with donor and ARC policies and guidelines. Monitor and ensure that all administrative procedures are observed.
Personnel Management Select, orient and supervise Expatriate and local staff. This includes being fully-staffed; ensure staff are properly trained on duties and expectations are clear; personnel files are current; policies are current and implemented for expat and local staff; review, approve and submit all staff timesheets prior to monthly payroll; conduct performance assessments and provide coaching and feedback timely and appropriately.
Financial Monitor all financial expenditures including accounts payable, petty cash, wire transfers, etc. Ensure all fiscal controls and funder-required policy controls are carried out. Prepare and forecast budgets and funding needs for upcoming year. Oversee cash management and recordkeeping in accordance with donor regulations. Ensure financial reports are submitted in a timely manner. Prepare and submit activity reports to donors as well as monthly updates to headquarters.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED • Minimum 5 years overseas experience in high-level management for an NGO or related experience in international complex emergency or post-conflict settings. • Undergraduate degree required, post-graduate degree preferred. • Experience in managing multi-cultural and multi-level (numerous offices) programs. • Experience in developing and implementing civil society programs and capacity building initiatives. • Knowledge of the regional political and social conditions. • Familiarity with private, US government, UN and multi-lateral funders. • Experience with financial management of NGO’s. • Demonstrated initiative in donor proposal development, implementation, project monitoring and evaluation and good negotiating skills. • Strong oral and written communications skills; strong computer skills. • English and French fluency required.
KEY BEHAVIORS & ABILITIES • Strong participatory leadership and interpersonal skills. Ability to motivate staff and provide strong leadership for a diverse team in a politically sensitive environment. • Excellent organizational, administrative and management skills. Ability to prioritize multiple tasks and meet deadlines.
PRIMARY PURPOSE OF POSITION Responsible for overall management of ARC programs in Rwanda and for coordination with other ARC programs in the region. This position is based in Kigali.
MAJOR AREAS OF ACCOUNTABILITY PRIMARY DUTIES/RESPONSIBILITIES
Program Development Assess current and potential needs of refugee and other vulnerable populations in the program areas of income generation, primary health care and other sectors as appropriate. Design new community-based initiatives that respond to the evolving needs of the beneficiary population. Identify new programs in the area and region and prepare assessment missions and reports and develop new projects as need and resources dictate. Develop new proposals and seek funding support from relevant donors and follow-up on proposals as required. Direct fundraising activities under supervision of ARC/HQ. Represent ARC with donors, the host government, international and national organizations. Liaise and promote cooperation with other agencies and governmental entities. Participate in inter-agency and governmental meetings as required.
Program Management Oversee all aspects of the programs, which includes: addressing current needs of the refugee and returnee populations; assessing future requirements and opportunities which would help refugees and displaced populations return home, and developing plans for current and potential programs, assuring effective coordination of all parties involved. Make program modifications and/or additions as appropriate. Ensure proper monitoring and evaluation of program activities. Coordinate all aspects of programming with other ARC programs and initiatives as appropriate.
Administration Liaison with headquarters and ensure headquarters policies and plans are carried out. Maintain frequent communications with headquarters. Monitor the security situation and ensure security protocols and procedures are followed. Communicate and oversee the establishment and implementation of program objectives, activities, evaluations, and assessments. Ensure proper maintenance of procurement and inventory systems consistent with donor and ARC policies and guidelines. Monitor and ensure that all administrative procedures are observed.
Personnel Management Select, orient and supervise Expatriate and local staff. This includes being fully-staffed; ensure staff are properly trained on duties and expectations are clear; personnel files are current; policies are current and implemented for expat and local staff; review, approve and submit all staff timesheets prior to monthly payroll; conduct performance assessments and provide coaching and feedback timely and appropriately.
Financial Monitor all financial expenditures including accounts payable, petty cash, wire transfers, etc. Ensure all fiscal controls and funder-required policy controls are carried out. Prepare and forecast budgets and funding needs for upcoming year. Oversee cash management and recordkeeping in accordance with donor regulations. Ensure financial reports are submitted in a timely manner. Prepare and submit activity reports to donors as well as monthly updates to headquarters.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED • Minimum 5 years overseas experience in high-level management for an NGO or related experience in international complex emergency or post-conflict settings. • Undergraduate degree required, post-graduate degree preferred. • Experience in managing multi-cultural and multi-level (numerous offices) programs. • Experience in developing and implementing civil society programs and capacity building initiatives. • Knowledge of the regional political and social conditions. • Familiarity with private, US government, UN and multi-lateral funders. • Experience with financial management of NGO’s. • Demonstrated initiative in donor proposal development, implementation, project monitoring and evaluation and good negotiating skills. • Strong oral and written communications skills; strong computer skills. • English and French fluency required.
KEY BEHAVIORS & ABILITIES • Strong participatory leadership and interpersonal skills. Ability to motivate staff and provide strong leadership for a diverse team in a politically sensitive environment. • Excellent organizational, administrative and management skills. Ability to prioritize multiple tasks and meet deadlines.
How to apply:
For full job description and the online application form, please visit our website at http://www.arcrelief.org and click on Careers. All positions are open until filled.